Globoforce, Inc.

  • Junior AP Administrator (1 Year Contract)

    Job Locations
    IE-Dublin
    Category
    Accounting/Finance
    Type
    Contract
  • The Opportunity

    We are excited to welcome a new junior accounts payable administrator to our AP team of 9 (including AP Manager) to cover on a 12 month maternity contract basis. As an Accounts Payable (AP) team, we work closely with the purchasing team and our opex stakeholders, supporting the delivery of top quality financial and administrative services to Globoforce, globally.

    Responsibilities, Skills & Qualifications

    About your role:

    Globoforce are initiating a program of change, to help us scale for further growth and success. This is a great opportunity to work with a highly supportive Accounts Payable (AP) Team Lead. Join us on our journey to grow our AP team, enhance our AP processes and grow your career.  

    Here's just some of what you will be doing

    • Process a large volumes of multi-currency invoices and payments, for posting by the Senior AP Specialist.
    • Downloading of data reports for spend – Invoice creation via excel to follow
    • Adhere to daily deadlines and targets for Invoice processing (Invoices in the morning and Payments in the afternoon).
    • Gather data and prepare various AP reports, correctly and on time.
    • Issue payments, via our banking system, making sure amounts are correct, allocated and reconciled to proper accounts.
    • Gather data and prepare supplier reconciliations once a month, cross check data and follow up, to make sure all supplier reconciliations are correct (You will be given a quantity to complete by your Senior AP Specialist)
    • Coding of invoices and follow up with stakeholders for approval.
    • Answer supplier queries from our internal teams professionally and efficiently (e.g. We regularly interact with the Purchasing Manager and his team, to make sure we have an efficient invoicing and payments process system).
    • Assist with new supplier set up process (e.g. gathering forms, bank info, using correct pre-set templates etc.)
    • Maintain an update filing system for all documents

    Required Skills and experience

    • 1-2+ years accounts payable experience, ideally in a purchasing department (but not essential)
    • Good experience using Microsoft Excel
    • Good experience using Microsoft PowerPoint, to prepare presentations.
    • Experience using a financial system (e.g. Epicor, SAP etc.).
    • We are on a journey to transform our AP Systems and processes to help Globoforce scale for growth. We want someone used to working in a fast-paced Accounts Payable environment. Someone who understand that in this role, certain key tasks must be done, to daily deadlines, to keep things run smoothly.

    Systems Used:

    • Epicor, Microsoft Excel PowerPoint, Word. Various internal communication tools such as Slack, Skype, MS Outlook etc.

    The Ideal person will demonstrate the following behaviours:

    • You’re a hard worker and you love getting the job done. Naturally methodical and logical, you have that sense of urgency needed to get things done.
    • You take pride and ownership in a job well done, and you always make sure your work is correct and you question data and doublecheck it, before your Manager approves it.
    • You have very high attention to detail. Spotting and correcting errors is second nature to you.
    • You have initiative and ideas. You’re not afraid to speak up, respecting other views, yet sharing with us, how we can improve our systems or processes.
    • You’re resilient and persistent, making sure things get done.

    Perks:

    • Globoforce also offer a whole host of perks. Come learn more here http://www.globoforce.com/careers/benefits/
    • Your success in this role really matters to us. If you perform well, we will support your career progression all the way. You will be offered regular coaching and 1-1’ sessions, quarterly training plans, access out our Global online learning tools, and much more, to help you succeed in the role, and in your accounts career.

    The Company

    Pioneer of the WorkHuman movement, Globoforce makes work more human for millions of people and organizations worldwide. Today, Globoforce is the leading provider of human applications, including its award-winning social recognition and performance management solutions. Through its WorkHuman Cloud suite of products, companies can strengthen employee performance and the connection between people and teams on a more positive, emotional level – in tune with how work gets done today. Founded in 1999, the company is headquartered in Framingham, Mass., and Dublin, Ireland.

    • Globoforce is used by millions of employees across 160 countries 
    • Our core values are; Respect, Determination, Innovation and Imagination. 
    • We are #2 Great Place to Work in Ireland for the 2018 medium-sized workplace category and have been named one of the 2018 Top Places to Work in Massachusetts by the Boston Globe.  
    • Check out our state-of-the-art offices in Framingham, MA and Dublin, Ireland

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