Senior Accounts Payable Specialist (Inventory)

IE-Dublin
Category
Accounting/Finance
Type
Regular Full-Time

The Company

Location:  Globoforce, 19 Beckett Way, Parkwest Business Park, D. 12. We’re easily accessible by Car, Rail (6 minutes from Park West & Cherry Orchard station), Bus, LUAS and close to shops, restaurant, Gym.  

 

About Globoforce:

Globoforce is a leading provider of social recognition solutions, helping companies build stronger, more human cultures through the power of thanks. Named one of the Best Workplaces by the Great Place To Work® Institute, Globoforce is trusted by some of the most admired companies in the world to inspire and energize employees and create best places to work.

Our award-winning SaaS technology and proven methodologies empower HR and business leaders to take a modern, more strategic approach to recognition programs. Our best practices and technology are at the heart of the world’s most successful worldwide recognition programs.

Recently named Great Place to Work 2016, Digital Technology Company of the Year (Irish Software Association, 2015), as well as named one of the Top Places to Work in Massachusetts (Boston Globe, 2015), Globoforce continues to impact and transform the fundamental nature of organization’s cultures around the globe. Visit www.globoforce.com

 

The Job

Overview of the role:

  • We are excited to welcome a new Senior Accounts Payable Specialist to our Inventory AP team of 8. As an Accounts Payable (AP) team, we work closely with key business stakeholders, supporting the delivery of top quality financial and administrative services to Globoforce, globally.

Systems Used:

  • Epicor, Microsoft Excel, PowerPoint, Word. Various internal communication tools such as Slack, Skype, MS Outlook etc.

Responsibilities, Skills & Qualifications

About your role:

Globoforce are initiating a program of change, to help us scale for further growth and success. This is a great opportunity to work with a highly supportive Accounts Payable Team Lead. Join us on our journey to grow our AP team, enhance our AP processes and grow your career. The role involves overseeing the inventory section of the department. Central to the role is servicing all key stakeholders and making a value-added contribution to the AP function.  

 

 

Here's just some of what you will be doing;

  • Supervise daily workload on 2 AP administrators
  • Actively supporting month end close, ensuring all tasks are completed by due dates
  • Goods received not invoiced and stock in transit reconciliations
  • AP subledger reconciliation to general ledger
  • Reviewing supplier reconciliations for all key vendors
  • Ownership of payments for all inventory vendors
  • Driving term improvements with inventory vendors
  • Building relationships with key stakeholders, in particular the Purchasing/ Buying  team
  • Review invoice batches, ensuring correct GL coding, descriptions, VAT etc.
  • Maintain master data for inventory vendors
  • Play an active role in AP projects
  • Documenting procedures and suggesting process improvements
  • Cash flow forecasting
  • Reporting on KPIs
  • Supporting other AP specialists for operating expenses and floats
  • Supporting annual and interim audits
  • ERP user group representative
  • Preparing and making presentations as required

 

 

 Required Skills and experience

  • 4-6 years accounts payable experience with strong experience in Inventory 
  • Experience dealing with buying/purchasing teams 
  • Solid experience in area such as month end close, KPI's, weekly and monthly reporting and analysis. 
  • Excellent experience using Microsoft Excel (Pivot tables, VLOOKUP’s, charts, formulas etc.)
  • Good experience using Microsoft PowerPoint
  • Experience using an ERP system (e.g. Epicor, SAP etc.).
  • Experience coaching and mentoring AP staff (AP Assistants or AP Administrators/ Inventory). 
  • We are on a journey to transform our AP Systems and processes to help Globoforce scale for growth. We want someone used to working in a fast-paced Accounts Payable environment. Someone who understand that in this role, certain key tasks must be done, to daily deadlines, to keep things run smoothly.

 

The Ideal person will demonstrate the following behaviours:

 

  • You’re a hard worker and you love getting the job done. Naturally methodical and logical, you have that sense of urgency needed to get things done.
  • You take pride and ownership in a job well done, and you always make sure your work is correct and you question data and doublecheck it, before your Manager approves it.
  • You have very high attention to detail. Spotting and correcting errors is second nature to you.
  • You have initiative and ideas. You’re not afraid to speak up, respecting other views, yet sharing with us, how we can improve our systems or processes.
  • You’re resilient and persistent, making sure things get done.

 

Perks:

  • Globoforce also offer a whole host of perks. Come learn more here http://www.globoforce.com/careers/benefits/
  • Your success in this role really matters to us. If you perform well, we will support your career progression all the way. You will be offered regular coaching and 1-1’ sessions, quarterly training plans, access to our Global online learning tools, and much more. 

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